Whittier Health Network
Administrative Assistant/Staffing Coordinator - Whittier Rehabilitation Hospital, TCU
Whittier Br - Bradford, MA - Full Time
Whittier Rehabilitation Hospital - Transitional Care Unit, Haverhill
Administrative Assistant/Staffing Coordinator for a 20 bed unit
Full Time, 40 hours/week, Monday-Friday
$22-$26/hour
Essential Duties:
- Coordinates staffing/scheduling of clinical personnel in collaboration with Director of Nursing, according to census variations, activity and budget - using scheduling software
- Initiates, completes and maintains staffing schedules within designated time frames
- Schedules Per Diem staff according to Per Diem Agreements including holiday and weekend commitments
-Ensures all timecards are accurate and approved timely, and include all sick or vacation time requested by staff
-Runs staffing and other reports as needed for PBJ and payroll
-Reviews and reconciles agency invoices utilizing software to pull reports
-Maintains and monitors open shifts daily
-Demonstrates appropriate communication and interaction with patients, families, visitors and employees.
-Maintains strict confidentiality in all office, departmental, hospital, employee and patient related business
-Provides administrative assistance to DON and Administrator as necessary
-Assists with recruiting efforts, especially with the interviewing and hiring of CNA's.
-Works closely with HR and Employee Health to ensure the smooth transition of new hires for the TCU.
-Maintains updated demographic information for all staff
Prerequisites:
- High School diploma or GED
- Proficient with computer skills
- 3 years of Administrative experience. Healthcare setting a plus
- Prior experience with scheduling a strong preference
- Working knowledge of On-Shift a plus
Benefits:
- 401k
-Medical, Dental and Vision offered
-Basic Life insurance at no cost
-Offered voluntary benefits: Supplemental Life, Hospital, Accident, Critical Illness, LTD, STD
-Health Savings and Flexible Spending accounts
-Paid vacation, sick and holidays
Administrative Assistant/Staffing Coordinator for a 20 bed unit
Full Time, 40 hours/week, Monday-Friday
$22-$26/hour
Essential Duties:
- Coordinates staffing/scheduling of clinical personnel in collaboration with Director of Nursing, according to census variations, activity and budget - using scheduling software
- Initiates, completes and maintains staffing schedules within designated time frames
- Schedules Per Diem staff according to Per Diem Agreements including holiday and weekend commitments
-Ensures all timecards are accurate and approved timely, and include all sick or vacation time requested by staff
-Runs staffing and other reports as needed for PBJ and payroll
-Reviews and reconciles agency invoices utilizing software to pull reports
-Maintains and monitors open shifts daily
-Demonstrates appropriate communication and interaction with patients, families, visitors and employees.
-Maintains strict confidentiality in all office, departmental, hospital, employee and patient related business
-Provides administrative assistance to DON and Administrator as necessary
-Assists with recruiting efforts, especially with the interviewing and hiring of CNA's.
-Works closely with HR and Employee Health to ensure the smooth transition of new hires for the TCU.
-Maintains updated demographic information for all staff
Prerequisites:
- High School diploma or GED
- Proficient with computer skills
- 3 years of Administrative experience. Healthcare setting a plus
- Prior experience with scheduling a strong preference
- Working knowledge of On-Shift a plus
Benefits:
- 401k
-Medical, Dental and Vision offered
-Basic Life insurance at no cost
-Offered voluntary benefits: Supplemental Life, Hospital, Accident, Critical Illness, LTD, STD
-Health Savings and Flexible Spending accounts
-Paid vacation, sick and holidays
